A dedicated, trained administrator who takes the paperwork off the committee so volunteers can get back to running the club. Remote staff from $12.50 AUD per hour.
Offshore Staffing
A sports club administrator from WorkMate Pro is a dedicated, full-time remote professional who takes the recurring administrative load off your committee. They work exclusively for your club, handling registrations, member communications, volunteer rosters, grant research and paperwork, and finance data entry — so your office bearers can focus on the club itself, not the backlog.
Community sports clubs across Australia are run by volunteers who already have full-time jobs — and lately, by fewer of them. Volunteer numbers in Australian community sport have been falling, while the people who stay on end up covering more roles and more hours than before. A recent national survey of thousands of clubs found a meaningful share are now under real strain, with too few volunteers and too much admin among the biggest challenges. In practice, it usually comes down to the same three people — the president, secretary and treasurer — doing everything: registrations, emails, rosters, grant paperwork and reconciliations, on top of actually running the club.
Sources: Australian Sports Foundation club survey · Queensland Parliament submission on sport volunteering · Member Jungle: volunteer rates · Frontiers in Sports and Active Living
Part of our Complete Guide to Offshore Staffing for Australian Businesses.
The Problem
Registrations and renewals pile up right when everyone's already stretched, and unpaid fees take weeks to chase down.
Grant applications and acquittals get pushed aside because nobody on the committee has time to research and prepare them properly.
The same few people end up covering every role — and it's often exactly why they eventually step away from the club altogether.
What They Do
Best Fit
Support, Not a Replacement
The Numbers
Hiring locally in Australia costs significantly more — and that's before recruitment fees and office overheads.
Hiring Locally (AUS)
$55,000–$70,000 per year
Plus super, recruitment fees & overheads
With WorkMate Pro
Save 50%–70%
All-inclusive monthly cost, no hidden fees
How It Works
From your first call to your first day with a new team member — we handle the heavy lifting.
We understand your business, the role you need, and your goals in a 30-minute no-obligation conversation.
Our recruitment team identifies candidates with the right skills and experience, presenting you with a curated shortlist.
Meet shortlisted candidates, review their work, and choose your hire. We coordinate interviews and support your selection.
We handle employment contracts, payroll setup, and office onboarding. Your new team member starts ready to work.
From day one, your offshore team member works within your business using your preferred communication tools.
FAQs
Handles the day-to-day admin that keeps a club running: registrations and renewals, member communications, volunteer rosters, grant preparation, finance data entry and committee paperwork. It frees volunteers to focus on players, coaching and the community.
Yes — your administrator can work in most online registration and club management platforms once your club sets them up with their own login. Tell us which platform your club uses on your strategy call so recruitment and onboarding can be briefed for it specifically.
They can research grants your club is eligible for and prepare draft applications and supporting documents. Your committee reviews, approves and submits each application, so decisions and sign-off stay with the club.
Yes. Office-bearer roles stay with your elected committee. The administrator does the time-consuming work behind those roles, such as minutes, correspondence and reconciliations, so the people in them are not overloaded.
Remote staff start from $12.50 AUD per hour, with recruitment, payroll and office space handled by WorkMate Pro. Ask about part-time or seasonal arrangements for registration and season-start peaks on your strategy call.
Your administrator uses named accounts with access limited to only the systems they need, set up to match your club's privacy policy. See our Data Security for Offshore Teams guide for the full breakdown.
Book a free, no-obligation strategy call with our WA-based team. We'll walk you through how offshore hiring works and help you find the right fit for your business.
Or download our Employer VA Checklist to get started.